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Republic of Somaliland
Ministry of National Planning and Development


Government of Somaliland

Somali Core Economic Institutions and Opportunities Program (P152241)

Terms of Reference (ToR) for Procurement Specialist

 BACKGROUND

 A part-time Procurement Specialist is required to support the Government of Somaliland (GoSl) in the implementation of a World Bank-funded Program (the Somali Core Economic Institutions and Opportunities Program – SCORE).  The project development objective of SCORE is to improve the enabling environment for private and financial sector development and catalyze private investment and job creation.  The project is targeting effectiveness by March 2016.  In support of activities under SCORE, GoSl seeks to hire a Procurement Specialist as part of the project implementation unit (PIU).

 Project Overview

GoSl has secured a grant from the World Bank administered by the Multi-Partner Fund (MPF) that will be applied towards implementation of SCORE over a three year period.  The SCORE Program consists of three components.

 Component 1 will help strengthen the economic institutions in three critical areas of the economy: (i) central banking, to allow for the emergence of a formal financial sector, which would improve access to finance; (ii) the Ministry of Commerce and Investment, to support the introduction of a basic and more modern legal and regulatory framework that would reduce transaction costs for entrepreneurs; and (iii) local port and customs authorities, to leverage private capital, networks and expertise to improve performance of the port sector (note Port sector activities are limited to Southern Somalia and Puntland under SCORE as Berbera Port activities are currently being carried out under a separate World Bank-funded initiative).

 Component 2 would help expand economic opportunities in Somaliland through two support mechanisms: one linked to skills formation and private sector capacity building (SME Service Facility); and another one linked to direct financial incentives aimed at crowding in private investment in innovative and labor-intensive activities (Catalytic Fund). The Catalytic Fund will be open to all commercially-oriented sectors.  Special calls for proposal may be made for sectors considered to have important “public good” benefits or be of high priority to governments’ economic policy agendas. These may include considerations for priority sectors (e.g. gums and resins), gender (e.g. women ownerships), and youth ownership (to address youth unemployment). In addition, applications will be focused on improving products or processes, and/or developing new products or markets.

 Component 3 provides support for project management/implementation, including staffing of the PIU.

 Project beneficiaries

The primary beneficiaries of SCORE include the Bank of Somaliland, Ministries of Commerce and Industry, Ports Authorities, private entrepreneurs and their employees who will avail grants and access business development services under the SCORE program. These direct program beneficiaries may also collaborate and work with a number of other government ministries and agencies, as well as other private enterprises, which by extension become indirect beneficiaries. As indirect beneficiaries, Somali households are expected to benefit from increased private investments, entrepreneurial activity that supports job creation, and access to regulated and supervised financial services. Business associations and licensed financial institutions will also be indirect beneficiaries due to spillover effects resulting from improvements in public policy and the business environment.

 Implementation arrangements

Component 1 will be implemented by GoSl with a PIU embedded within the Ministry of Planning and Development in Hargeisa. The PIU will be supported by the WB Task Team, which will include a project coordinator in Hargeisa and technical consultants based internationally (Washington, D.C. and Nairobi).

 The PIU will consist of a PIU Coordinator and include capacity and expertise for procurement, financial management, safeguards, M&E and technical expertise, as needed.  The PIU will have representation from other designated participating ministries in the form of ‘focal points’ situated in those ministries. These focal points will be existing full-time staff members of the government and/or civil service in order to enhance government ownership and build sustainable in-house capacity beyond the life of the project. The focal points will be designated by the government. The staffing of the PIU will depend on the content of the procurement and work plans.

 

OBJECTIVE AND SCOPE OF WORK:

 The Procurement Specialist will support the GoSl in effective implementation of  SCORE, working closely with government counterparts and focal points to improve the procurement process to international acceptable standards with due regard to the socio-economic and political context of Somaliland.  

 Under the leadership of the PIU Coordinator, the specific duties of the Procurement Specialist will include:

 

  • Provide advice and ensure that all the procurement activities of the project conform and are compliant with World Bank Procurement Guidelines;
  • Advise on the appropriate procurement methods to be used for procurement of goods and consultancy services under the project;
  • Assist project implementing agencies in actual operational procurement activities processing including: drafting procurement plans, Bidding Documents, adverts, Request for Quotations; procedures in issuing BDs, procedures in short listing suppliers for invitations for quotations, receipt of bids/quotations, opening of bids/quotations, evaluation of bids/quotations, preparation of evaluation reports and draft contract agreements…etc.;
  • Handle communications relating to procurement within the project with all the focal points of government under the project and with outside agencies, as well as with the World Bank team working on the preparation of SCORE;
  • Ensure that complete documentation is maintained on all procurement cases and coordinate and respond to procurement queries, disputes, and complaints;
  • Participate and provide guidance to the evaluation process and the preparation of Prepare Bid/Proposal Evaluation Report and Award Recommendation for procurements;
  • Prepare Requests for No-objection for the World Bank for stages of procurement activities as required by Bank Guidelines;
  • Participate and provide guidance during negotiations and contracting phase including supporting contract management teams and the necessary oversight.
  • Establish a central procurement filing system, and ensure all related documents are included in the respective files
  • Any other duties assigned by the PIU Coordinator

 

CONDUCT OF WORK:

 Reporting:      The Procurement Specialist will report directly to the PIU Coordinator but work closely with the Procurement Directorate to be set up in the Ministry of Planning and Development.

 Work plans:    The assignment will be managed through a work plan process allied to the quarterly program work plan. The consultant will need to be available for quarterly project reviews either in country or in Nairobi.

 Duration of Assignment: The Procurement Specialist (Consultant) shall be contracted for a maximum of 190 days spread across two full years, with possibility for extension for additional year(s) based on performance and requirement. All the monthly invoices submitted for payment shall be accompanied by duly approved timesheet by the PIU Coordinator.

 Deliverables include:

  • Within the first two weeks of the contract and in full consultation with the PIU Coordinator, prepare a clear work plan on procurement (including procurement plan of project) and share with the implementing entities and the World Bank;
  • Procurement plan for the first 18 months and thereafter updated every six months
  • Bidding documents customized by procurement method for categories of goods, works and services and a check list for simplified procurement procedures on shopping, local competitive bidding procedures, selection of IC, selection of firms and procedures on negotiating contracts (SSS & DC);
  • Evaluation reports prepared and submitted for procurement transactions
  • Contract documents prepared
  • Quarterly procurement status reports
  • Training plan for possible identified capacity building initiatives and the associated interventions as required and procurement training report including list of training modules and participants;
  • Check list on Procurement Appeal Management /Complaint Review;
  • Procurement records keeping and contract registers for the projects; and
  • TA completion report.

Language: Reports and other documents shall be submitted in English.

Location of the assignment: The duty station is Hargeisa, Somaliland. The ProcurementSpecialist will be based in the PIU within the Ministry of Planning and Development.

 

Facilities to be provided: The PIU will provide the Procurement Specialist with office facilities, essential utilities, office services, stationery and office supplies and use of a computer, printer, scanner and photocopying machine.

 STATEMENT OF QUALIFICATIONS:

 The candidates should have the following desired qualifications:

 

  • Bachelor’s Degree in one of the following: Procurement, Business Administration, Accounting, Finance, Engineering, etc.
  • An advanced degree with a major in a relevant discipline is an added advantage.
  • Professional qualification and accreditation as certified procurement practitioner
  • At least 7 years of direct relevant experience including broad expertise in the management of procurement in the public sector.
  • Preferably at least 5 years of experience in implementing procurement actions according to international organizations guidelines such as the World Bank, African Development Bank etc. for procurement of goods, services, and works.
  • Proven work experience on country procurement systems and procedures.
  • Experience working in a Fragile State environment is desirable.
  • Excellent computer skills for Microsoft Office tools (Word, Excel, and PowerPoint) and Internet use.
  • Fluency in English is must; proficiency in Somali desirable.
  • Excellent written and oral communication skills.
  • High level interpersonal and relationship-building skills.

 Please Contact on or before January 15th 2016 to Ubah Mohamed at Tel: 00252-63-442-4880

Email:  This email address is being protected from spambots. You need JavaScript enabled to view it.  

Department of coordination

Ministry of Planning and Development